Communication, documentation, and scheduling are issues every construction company tends to endure at some point or another. Unfortunately, it’s common that some of these companies struggle for years with problems because they don’t take the time to fix them. With a little bit of focused effort to fix each problem, they could move on with greater efficiency and more profit. Isn’t that what you’re in business for anyway? Take a minute every once in a while and work on your business instead of in your business so that you don’t keep losing piles of cash that should have been yours; you did after all work for it.
Between field and office, or crew to crew, when communication happens, the office needs to know. If you or your office staff has been out of the loop on important decisions, change in plans, and then had to navigate calls from vendors or clients with none of the right information, you understand how frustrating that is. Your job is busy enough without scrounging for updated information from your staff and field crews.
Schedule
Let’s dive into your company’s schedule and what happens when it is not followed. Most scheduling software is built around ease of use for managers, administrators, and who goes where and when. But what happens when priorities change, crews realign to project needs, and equipment and staff are not where they were planned to be? Traditionally, the field staff sends updates to the office staff and changes to the schedule are input manually. Sometimes that happens the day the changes are made, sometimes once a week, and unfortunately, we’ve all been there where the changes never make it back to the schedule.
Imagine a schedule that can be changed by someone in the office or someone in the field because it’s web and mobile-friendly, meaning there’s an app. Good news, you don’t have to imagine it. It’s 2021 after all, and technology has made so many industries more efficient. Construction companies using a well-built app can eliminate the telephone game that loses accuracy and integrity as it is passed from person to person. Having a schedule tied directly into the employees’ mobile time-tracking app is critical so they not only find out their schedule has changed but it also shows them the project location, the job code, and equipment they should be using. This solves so many issues for job costing accuracy too. With these quick changes being done in the office or in the field, it allows the overall schedule to be adjusted at a permission level so the company can decide who is worthy of such power.
Data is most accurate straight from the source. Schedules change all the time but owners forget to tell their teams. Supers forget to tell their crew leads, people get busy. That’s why having an easy-to-use master schedule that you can access anywhere is critical. Especially when it notifies everyone else straight to their phone with all the job information already tied to it. Using busybusy for schedule management means your first source data updates across the board simultaneously. Time tracking applications that go above and beyond time cards pull data and build incredible project and job costing reports so that you can improve your profit on each job. With both field and office in mind, we created scheduling software to improve the data accuracy for your business.
Communication
Beyond the need for an accurate schedule, a lack of communication can create issues. Office managers deal with client needs more than many field staff, which creates a critical relationship for ongoing company success. When a client calls for updates or has questions on progress, it’s paramount the office manager answers as many of these questions as possible. Wouldn’t it be nice if you could pull up a dashboard and see information in real-time? Well, that’s possible with busybusy’s dashboard. You can quickly review photos that can be filtered by employee, date, project, and cost code. It’s substantially easier than it sounds. Managing clients becomes so much easier when you have software managing job information being captured directly from each employee.
As a construction scheduling software, busybusy is much more than a timecard. It’s a great communication tool to give office managers insight into field progress in real-time. At any moment, you can check busybusy to see changes made to the schedule, who’s clocked in where, what they are working on, if there have been any injuries, if everyone passed their health meter pre-check that day, and more. The amount of information stored in this one, easy-to-use application is tremendous. Communication between the field and office makes it so you can get accurate information without stepping away from the fieldwork your team needs to focus on.
Documentation
As an office manager, more paper documentation is the last thing you need or want. It’s inefficient and costing you millions of dollars. We want to help you progress in the right direction and decrease your time spent on documentation. When getting scheduling and access to information first hand, the cloud-based data stored for timesheets and job cost tracking makes it easier to keep documentation up to date
From daily field reports with progress photos and details on job cost, a good real-time construction scheduling application should create various improvements to your role as office manager, project manager, owner, and employee. When your documentation is completed in real-time, you have accurate information from day to day to use immediately and refer back to when you need project data to review from past projects. busybusy gives you all of that. It’s why there are over 30,000 contractors using busybusy every weekday in over 30 different countries. If you want to improve your construction company, there’s no other product as easy to implement that can make a greater impact on your processes and profitability. I’m serious, that statement is backed by a 90-day, 100% satisfaction guarantee. busybusy is easy to implement and use. Unlike most software companies, we actually put our money where our mouth is.
Get It All With busybusy
Where are your projects on estimated budget versus time spent? Check busybusy.
Ready to process payroll? Check busybusy.
Preparing a proposal for a new project just like the one you previously completed? Check busybusy.
Wondering if a crew member was where he said he was all day because a client is telling you he wasn’t? Check busybusy.
Keeping your office running smoothly with accurate data from your field staff is a strong point of busybusy. Owners and office managers wear many hats. Why turn down the ability to make your job more efficient? At busybusy we alleviate the day-to-day difficulties and create efficiencies that help you stay in-the-know and increase your bottom line. We invite you, actually, we dare you to test out busybusy for 90 days and watch how it increases efficiency, communication, and makes document management a breeze. Click here to get access to our software and our 90-day, money-back guarantee.
