California Break Tracking Made Easy
The fastest, easiest way to track California breaks right from your phone
— built by construction companies for construction companies.
“busybusy has helped us ensure the safety of our crews by knowing what site they are on at all times and allowed us to better see what people are spending their time on so we can better anticipate needs for future projects.”
What are California’s break rules?
California state law now mandates that employees receive one (1) ten-minute rest break for every four hours they work each day. If an employee works a normal eight-hour shift, they would be entitled to two (2) ten-minute rest breaks during the day. These breaks must be paid by the employer and land preferably somewhere in the middle of the four hour stretch.
In addition, employees must receive an uninterrupted 30 minute meal break for every five hours worked in a day. Unlike the rest breaks, these meal breaks are unpaid.
The penalty for violating either of these rules is one hour’s wage for every day an employee doesn’t receive a rest break and an additional hour’s wage for every day an employee doesn’t receive a meal break.
A number of exemptions exist, so be sure to check the state’s Department of Industrial Relations website and with your legal counsel to make sure everything is up to date.
Who is eligible for California breaks?
Employees over the age of 16 with authorization to leave school for work
Employees over the age of 18
Employees not working in executive, professional, or administrative roles.
Who is exempt from California break rules?
Administrative employees: A person whose job includes office or non-manual labor using specialized skills or training with minimal or general supervision. This person must earn more than twice the state’s minimum wage.
Professional employees: A person whose work is in areas like law, architecture, engineering, accounting, or art. Like administrative employees, they must earn more than twice the state’s minimum wage.
Executives: A person who runs or manages the company (or a subdivison/department) and supervises more than two employees. They have the authority to hire, promote, demote, and fire employees and, like professional and administrative employees, must earn twice the state’s minimum wage.
To get all the information you might need about exemptions, visit California’s Department of Industrial Relations website and get professional advice.
How do I calculate California breaks?
California employees receive one (1) paid ten-minute rest break for every four hours they work each day. If the employee works more than six hours, they qualify for two (2) rest breaks in an eight-hour shift.
|Hours on the Clock||Rest Breaks|
|0 – 3:29 hrs||0|
|3:30 – 6 hrs||1|
|6:01 – 10 hrs||2|
|10:01 – 14 hrs||3|
|14:01 – 18 hrs||4|
|18:01 – 22 hrs||5|
For example, if an employee works seven-hour shifts, they qualify for two (2) ten-minute rest breaks per day. After working more than six hours, you round up to eight to determine how many breaks should be given.
Employees must, also, receive an uninterrupted 30 minute meal break for every five hours worked in a day. Unlike rest breaks, these meal breaks are unpaid.
|Hours on the Clock||Meal Breaks|
|0 – 5 hrs||0|
|5:01 – 10 hrs||1|
|10:01 – 15 hrs||2|
|15:01 – 20 hrs||3|
For example, if an employee works a 17-hour shift, they qualify for three (3) unpaid 30-minute meal breaks. While the employee is on the job for the full 17-hour shift, 1.5 hours will be unpaid from the meal breaks, resulting in 15.5 total hours worked that day.
If those employees are not completely relieved of all duties for their meal break (like a security guard at the job site), their on-duty meal period must be at least 30 minutes.
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Employee Break Tracking with busybusy
busybusy can make tracking and recording your employee breaks as simple as opening our app, even if breaks have been waived by mutual consent.
How do I track California breaks for my employees?
Keeping track of all the new regulations on paper could be a nightmare. busybusy has you covered with built-in features specifically designed to help California contractors stay on top of the 2020 California meal and rest break law.
Eliminate paper timecards and streamline your payroll
Reclaim those wasted hours gathering up paper or emailed timecards and entering them in to the system with the busybusy Mobile Time Tracking app. Verified data can be exported straight from busybusy in to Quickbooks or a number of other payroll software suites. That means more time for running your business and less overhead on the bottom line.
Get real-time data to lower your job cost
Real-time data is the lifeblood of good decision making when it comes to staying on time and on budget. The busybusy Mobile Time Tracking app allows you to see which employees are on break and which project they’re currently working on, keeping you a step ahead to ensure work continues and breaks are all recorded accurately.
Remove the human error from payroll
With the push of a button on their mobile device, your employees can clock in and out, go to break, or move to a different job. Employees can receive location-based alerts to remind them to clock in or out as soon as they arrive or leave work. Supervisors can even batch any of these actions, completing tasks for the entire crew all at once. No more rounding up or guessing when employees did what throughout the week, leading to disputes and unnecessary friction.
Track employee time and location on the job
The busybusy Mobile Time Tracking App features fully-transparent GPS-based tracking so you know where your employees are working and when. No cell service or WiFi on the job? No problem! The app records the location and time stamps throughout the day, uploading them as soon as a connection can be found again.
Increase team connectivity
Get everyone on the same page by setting employee expectations to ensure work on the site matches the planned budget. busybusy allows your crews to upload photos, notes, change orders, and other media to keep you and your supervisors up to date on what’s happening out on the job site. Know who’s working on what to boost efficiency and provide incentives to get work done faster.
“Most of the time keeping apps out there have terrible mobile design and the experience is confusing for employees. busybusy is elegant – it’s their core strength.”