Accurately tracking your employee hours is not a simple task to do so. Human error and poor communication are challenges that payroll and HR employees endure, such as employees showing up late, leaving early, and forgetting to clock out and in for the day. Like the adage, Murphy’s Law, “If anything can go wrong, it will.” This pessimistic view can resonate with some payroll and HR employees at your business when dealing with employees time for payroll. But having an efficient employee time tracking software can help reduce those challenges. There are so many methods to track your employee hours, let us look at some of those methods. Here are 5 ways to keep track of your employees time at your business.
1. Paper Time Cards
Paper time cards are the most traditional way to track your employees time. Employees track their own time and submit it to the payroll processor at the end of the pay period. This manual process consists of dedicating time and staff to input time sheets to run payroll, which is inefficient, time-consuming, and human error prone. Will employees follow the honor code to accurately clock themselves in and out? Will employees round up time on every project? Over time, rounding up on time can add up to large costs for companies every year. The Kentucky CPA Journal reports that employee time theft costs businesses $400 billion each year.
2. Biometric scanner
A fingerprint biometric scanner is an identification and authorization device. This scanner uses fingerprint authorization to eliminate the problem of employees clocking in and out for other coworkers. Employees are paid to the minute and do not have to worry about losing time cards. Additionally, the time card data is digital, which makes it a lot easier for your payroll processor to do their job.
3. Mobile Time Clock System
The majority of the American population uses a smartphone as their main form of digital communication, and with a mobile time tracking app like busybusy, employees can clock in and out using that same device. That information is integrated with your payroll software. busybusy is a free GPS mobile tracking app that tracks your employee hours to eliminate time rounding and time-clock padding.
4. Remote Tracking Drone
You will want to keep an eye out for this method in the future. Using remote drones is by far the most advanced method of keeping track of your employees. It involves using an onsite drone to track time using advanced facial recognition software. While this kind of technology may not be ready quite yet, there are several companies working to bring drone technology to the construction industry. Beyond the ability to track your employees, you’ll have the ability to perform other construction-related tasks, such as doing work in areas that would otherwise be highly dangerous for your employees.
What Methods Do You Have To Track Your Employee Hours?
At the end of the day, integrating an employee time tracking software that works for you and your employees; that tracks data efficiently and effectively is the best time tracking system for your company. If paper time cards work for you, then great, but don’t be afraid to try out the new technology available to the market. Consequently, the hidden costs of inaccurate time tracking can put your company at a financial loss. That time lost is your money. Save money on time tracking with our free time clock app, schedule a free demo today!
