We are in a time where technology is becoming harder and harder to ignore. Almost everyone is carrying a smartphone, and there is an app for about anything. It’s a huge opportunity for businesses with mobile employees to ditch paper timecards and implement Mobile Time Tracking.
What most don’t realize, is how the paper timecards you’re letting hang around are costing your business. Let’s look at the top 5 reasons why using a mobile time tracking app will help save you time and money.
- Wasted Time: Too much time is wasted and you are paying for it. Employees spend extra time filling out their time cards and dropping them off before payroll is due. Most will likely procrastinate filling out their time cards until the very last second. It turns around and affects your payroll department. The person who does your payroll now has to worry about hunting down and hassling your employees to get their time cards in. All this time is wasted on waiting around. Mobile time clocks will help remove some of these time-wasting activities.
- Faster Payroll: As mentioned before, too often the person doing your payroll is spending time calling and hassling employees to get their time cards in. Once they collect all the time cards from the staff, they spend the majority of their time trying to read chicken scratch handwriting and entering data into the computer. Automatic time cards make payroll a breeze. A job that normally takes 2-3 days turns into a 30 min or less task. Payroll is completed at a much faster rate!
- Job Costing: Mobile time cards allow employees to clock into the project they are working on. This gives you accurate data in real-time, instead of guessing after the project is complete. You will be able to see exactly how much time was spent working on a particular project or task.
- Accurate Billing: When you are still using paper timecards there is a constant worry that you are not billing enough. When hours worked are not being recorded correctly it makes it impossible to bill accurately. The ability to print reports showing when and where your employees worked will make it so invoices are correct. This leaves little room for customers to question your record-keeping systems and protects your business. Mobile time cards apps with GPS stamps give you the confidence to back up your invoices.
- Real-Time Information: Paper timecards bring information in at the end of the pay period, whereas mobile time card apps deliver information automatically. Managers and Supervisors can see what their teams are working on and where they are. Employees can also take advantage of having real-time information. Pay stubs are on their phone, so they can go back and look at how many hours they have worked. Many employees will be excited about the change from paper timecards to a mobile time tracking app. It is most likely that these people have been waiting for a mobile app. You are now employing a generation that has lived on technology and loves to do things the fastest way possible.
Every company will have a smaller group of individuals who will be reluctant to change. Once they see how easy it is and how much time it saves them, they will become more excited to join in. For help getting employees to adopt the new technology visit our “Convincing Employees to use New Technology” blog post.
