In construction, a lot of things can cause delays — weather, material shortages, scheduling mix-ups — but one of the most frustrating (and avoidable) reasons is expired certifications.
A single missing certification can sideline an operator, delay a project, or even trigger an OSHA fine that costs thousands. According to OSHA, the average citation is about $2,900, but repeat or willful violations can soar to over $165,000 per incident. For many contractors, one lapse in certification tracking can throw off an entire job and eat into profits fast.
That’s exactly why we built Certifications & Licenses in BusyBusy — to help construction companies manage compliance without spreadsheets, headaches, or surprises.
Certifications & Licenses: The Smarter Way to Manage Compliance
The Certifications & Licenses feature is designed to keep your entire team job-ready and your company audit-proof. It centralizes all certification and license information into one place — including employee credentials, documentation, expiration dates, and renewal reminders.
Instead of tracking certifications on paper or chasing down team members for updates, BusyBusy automates the process so you can focus on getting work done safely and efficiently.
Here’s how it works:
1. Automated Expiration Reminders
Employees receive reminders 30 days, 10 days, and the day of expiration — so no one’s caught off guard. Admins and supervisors can see upcoming expirations at a glance and handle renewals before work slows down.
It’s a simple feature, but it saves hours of admin time and eliminates those “I thought someone else handled that” moments that lead to risk.
2. Clock-In Verification and Scheduling Alerts
BusyBusy goes beyond reminders — it helps prevent problems before they happen.
When employees clock in or get assigned to equipment, the system checks that their certifications are valid for the task. If a certification has expired, BusyBusy flags it immediately. Supervisors can still allow the employee to clock in, but they’ll see a clear warning and can reassign work if needed.
This small layer of automation makes a big difference on jobsites — helping prevent unqualified operators from being scheduled and keeping your company in compliance.
3. Mobile Access for the Field
One of the biggest wins for crews is how easy it is to access certifications on the go.
Employees can instantly show proof of certifications from their mobile devices when asked by supervisors, inspectors, or safety officers. No more searching through photos or emails — it’s all right in the app.
4. New: Supervisor Crew Access on Mobile
This is the newest and most exciting addition.
Supervisors can now view their entire crew’s certifications directly from the BusyBusy mobile app.
Need to double-check that everyone on your crew is cleared to operate equipment before starting the day? Just open Supervisor Tools → Certifications, and you’ll see who’s up to date, who’s expiring soon, and who needs to renew.
It’s fast, visual, and gives supervisors the real-time insight they’ve been asking for. No more calling the office or guessing who’s qualified — the answers are right in your hand.
One superintendent we spoke with described it perfectly:
“Before this, I’d have to text or call the office to figure out who could operate what. Now I check right in the app. I can make assignments with confidence in about 10 seconds.”
That’s the kind of visibility that keeps jobsites running smoothly — and safely.
5. Print & Export Certification Records on Web
Admins can now print or export certification reports directly from the web, complete with employee details, issue and expiration dates, and uploaded documentation.
This feature makes it easy to share certification records during audits, client meetings, or internal reviews — and ensures your documentation is always ready when an inspector walks in.
You can print individual records or run reports across your entire team, so you always know where you stand on compliance.
6. Expanded File Support
Certifications & Licenses now supports more file types than ever — including PDF and DOCX formats in addition to images like JPG and PNG.
That means you can upload official documentation, scanned licenses, or training certificates directly into BusyBusy and access them from anywhere. Every certification can include all the right paperwork — organized, backed up, and audit-ready.
7. Centralized Records & Audit-Ready Access
Whether you’re managing a few employees or hundreds, all certifications and licenses live in one secure, centralized hub.
Supervisors can view employee status, admins can track compliance trends, and everyone has the documentation they need at their fingertips. During audits, inspections, or safety meetings, your records are organized and ready to go.
Why It Matters
Construction companies deal with enough daily complexity. Certification management shouldn’t be one of them.
By combining automated reminders, built-in compliance checks, and field-level visibility, BusyBusy helps reduce liability and protect your team. You’ll save time, avoid fines, and run safer, more efficient projects — all without adding more administrative work.
In short: you’ll spend less time chasing paperwork and more time building.
Part of the New Operations Module
Certifications & Licenses is one of the key features in the new BusyBusy Operations Module, a suite of tools designed to simplify field management, compliance, and daily operations for growing construction companies.
And we’re just getting started — Equipment Inspections is coming soon!
With these tools working together, you’ll have everything you need to keep your jobs running smoothly, your teams compliant, and your business protected.
